TOURNAMENT INFO

The JTL Postseason Tournament begins the Monday following the last week of regular season play (rain date Tuesday). The season’s Singles Tournament will begin on Wednesday two days after the doubles tournament (rain date Thursday). Semifinals and finals of the main draw and finals of the consolation draws will be held on Friday of the same week.

Below is information about administration, procedures, and match sites.

TOURNAMENT ADMINISTRATION

a. The season’s Doubles Tournament will be played entirely on the Monday following the last week of regular season play (rain date Tuesday). The season’s Singles Tournament will begin on Wednesday two days after the doubles tournament (rain date Thursday). Semifinals and finals of the main draw and finals of the consolation draws will be held on Friday of the same week.

b. Dues-paying members of KCJTL who have played JTL matches during the season are eligible for the tournament. Players must have been an active member of their club’s ladder and have played at least 3 challenge matches. It is recommended that a player have played in at least two interclub matches prior to entering the tournament(s), but it is not mandatory.

c. The tournament is played with a first-round consolation draw, ensuring all players play in at least two matches. Seeds are determined by the club representatives and pros at the tournament seeding meeting and all decisions are final.

d. Any player who has played in non-JTL and/or USTA tournaments, especially those with USTA points, are required to play in the Aces division regardless of the division in which their team was seeded during the regular JTL season. Exceptions to this rule require the permission of the Executive Director prior to JUNE 30.

e. Players that have played on an Ads team are permitted to play “up” in the Aces tournament, players that have played on an Aces team may not play in the Ads tournament. For clubs/ organizations with two teams in one age division the deciding criteria for whether a player will play in the Aces or Ads division is as follows: if a player has played two matches for his/her club’s Aces team OR has had one victory in singles OR doubles while playing with the Aces team, the player must enter the Aces tournament.

f. If a player has signed up and paid to play in two different age groups, that player may choose which age group he/she wants to play in the tournament, as long as the player has played in a minimum of three matches in the age group they want to play. Exceptions to this rule require the permission of the Executive Director prior to JUNE 30.

g. Doubles partners can be from any of the participating clubs and have played for a participating club all season. Each age/gender division plays at a different site. Site locations will be listed on the league’s website (www.kcjtl.org) after June 30th.

h. Approximate times for first-round matches will be posted on the league’s website 48 hours prior to the tournament date. Match times for additional rounds will be determined by the site director.

i. KCJTL Championship Flight (main draw) singles winners from the prior year’s tournament must add one year to their age for current year’s KCJTL league and tournament play. This applies for one year only.

j. The tournament entry deadline is July 7th, at 11:59 p.m. This deadline is FINAL. Players register online at www.kcjtl.org. The cost of the tournaments is $10 for singles and $10 per player for doubles. Some clubs include the fee in their JTL fee. Others charge it separately.

k. Proper behavior will be required. A player will be given one warning by the site director and then he/she may be defaulted by the site director for any flagrant misbehavior on court.

l. New tennis balls will be provided by KCJTL for the tournament. Consolation draw matches will be played with the used balls from first-round matches.

PROCEDURES for TOURNAMENT SITES

a. Clubs who participate in JTL should plan to provide at least 4 courts for tournament play. Site Director MUST attend the tournament seeding meeting.

b. Tournament Host clubs must have at least four courts available all day. The courts must have a center strap properly attached to the court, no dangerous cracks and accessible water. All sites must have a KCJTL representative or other adult who is the tournament site coordinator. Teach- ing pros may not run the event unless they have no lessons scheduled for the day. Site coordinator/director must be visible and/or readily accessible to players at all times. (Note: No tournament matches shall be sent away from the club’s property unless permission to hold matches at the additional site is granted by the KCJTL tournament director.)

c. Draw Sheets. Draw sheets for singles and doubles will be posted electronically on the League website by the day before. No additional players will be added after the tournament seeding meeting. Site Director must attempt to follow a linear path keeping upper & lower brackets playing evenly throughout main and consolation draws.

d. Trophies. Club Champion traveling trophies must be returned to JTL for engraving at or before the tournament seeding meeting. Doubles trophies and consolation medals will be distributed to host clubs at the Tournament Seeding Meeting. Singles trophies will be award- ed at Homestead on Finals day.

e. Doubles Tournament. No players may change partners after the draw is made. If both players are not available 15 minutes after the match was scheduled to go on the court, the match is forfeited. Immediately after play is completed, the site director enters the scores of each match online. All scores must be entered for the director to receive reimbursement.

f. Singles Tournament. Players are defaulted if they are not available to play 15 minutes after the match would have gone on court. In the main draw, play matches throughout the quarterfinals. All first-round losers move into a consolation draw. Play this to the final. Give each main draw semifinalist and consolation finalist the Finals Information Sheet (which will be provided to you at the seeding meeting or when the draw sheets are delivered) and go over it with them to be sure they know when and where to play their final matches. Immediately after singles preliminary play is complete, the site director enters the scores of each match online. All scores must be entered for the director to receive reimbursement.



g. Lunch Breaks. Players are entitled to a one-hour lunch break. Write on the draw sheet the time they are to return. The 15-minute default rule applies. Prepare a list of directions to fast food restaurants near your site. h. Rain. In the event of rain, there should be no cancellations until 1 p.m. that day without the per- mission of the tournament director. If there is a rain delay, the site director may reschedule matches as weather clears. Players should be provided a telephone number to reach the site di- rector. Play as many matches as possible. If there is no let up of the rain by 1 p.m., the site director may cancel that day’s tournament and have players return the next morning at 8 a.m. Talk to the tournament director before rescheduling for the next day.

i. Site Director’s Reimbursement. 12&Under and 13&Over Site directors can receive compensation for their time if they complete the Site Director’s Reimbursement Form. A fee of $12 per hour up to a total of $120 per day has been budgeted by KCJTL per site for both the singles and doubles tournaments. 10&under host sites can receive compensation of an extra person $10 per hour up to $100 additional reimbursement per day of singles and doubles tournaments. KCJTL will not pay site directors unless this form is submitted to the office by August 15th and the Club/ organization account is current (player & tournament fees are due 8/1).